Media Credentialing for a State Funeral

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The credentialing process for a state funeral will begin after the official schedule of events has been released.  This may take up to 24 hours after the official notification of demise by the family.  Once the official schedule is released, it will be available at www.jtf.usstatefuneral.mdw.army.mil (currently not viewable).  Media credentialing and public participation information will be released shortly after the official schedule.  This information will also be available at www.jtf.usstatefuneral.mdw.army.mil

The information below pertains to media credentialing for Department of Defense-sponsored ceremonies only. 


POSITION REQUESTS & CREDENTIALING

Credentialing is a two-step process for ceremony sites outside of the Washington, D.C., and a three-step process inside of the NCR.  On-site media coverage of official ceremonies will be determined by space limitations and security considerations.  In an effort to ensure maximum news coverage, credential requests will be considered across Tier 1 through Tier 3 media outlets and then on space availability.

STEP 1: Media organizations will request a position at each ceremony site they wish to cover. A separate request is required for each ceremony site/event.  Each media organization request will need to include the Responsible Organization (RO) information, credentialing point of contact, phone number, email, and the ceremony site they wish to cover. Each request will be answered within 24 hours with a confirmation or denial email.

STEP 2: Media Organizations approved for a position will receive a confirmation email with instructions how to submit additional detailed information via a link provided.  Additional information may include the media organization’s lead point of contact for that ceremony site, email and phone number, all additional personnel names for that site and the type of equipment that the organization is expected to bring to the ceremony site (such as satellite trucks, tents, step ladders, etc.). If this request is for an event inside of the NCR, the names provided in Step 2 must match those provided in Step 3.

All names should match a government issued ID.

STEP 3 (inside D.C. only): Media organizations approved to cover a ceremony site in the NCR must also credential all personnel for that site with the U.S. Secret Service via the secure link provided in the confirmation letter. Required information will include legal name, personally identifiable information, and JPEG ID photos.

For ceremonies within D.C., each approved media representative (individual) will receive one military media credential, one by-name U.S. Secret Service credential, as well as one site-specific U.S. Secret Service credential underlay for a total of three identifiable credentials.  If a representative is approved for more than one ceremony site, the representative will receive the appropriate number and type of credentials for each ceremony site.

As a note of clarification, the U.S. Secret Service by-name credential, which is name specific, is not transferable within the same organization.  However, the U.S. Secret Service site-specific credential underlay is transferable within the same organization. 

For ceremonies outside of D.C., each approved media representative (individual) will receive one military media credential only.  If a media representative is approved for more than one ceremony site, the representative will receive an appropriate credential for each ceremony site.


POSITION & CREDENTIAL ALLOCATIONS
                                              

Media credentials will be allocated based on media types: Radio 1 credential; Web 1 credential, Print 1 credential; Still 1 credential; Social 1 credential; Digital 3 credentials; TV 11 credentials.  Credentialing for more than one type of credential, such as print and still, does not guarantee the organization will receive both types of credentials.  If approved for a digital position, the organization will NOT be approved for a print or still position.

PRINT, STILL PHOTO & RADIO: each will be allocated one (1) physical credential.  The requesting organization can submit up to four (4) names via the link provided in the confirmation letter in Step 2.  The one (1) credential is transferable within the same organization as long as the credential holder’s name is on the credential list.  Each print, still and radio position at all locations is 2’ x 2’.

DIGITAL: each will be allocated three (3) physical credentials.  Digital positions are open to Tier 1 organizations only.  The requesting organization can submit up to six (6) names via the link provided in the confirmation letter in Step 2.  The three (3) credentials are transferable within the same organization as long as the credential holder’s name is on the credential list.  If an organization is approved for a digital position, it will NOT be approved for a print or still position.  Digital positions are 4’ x 4’ at available sites. 

LOCAL TV CORRESPONDENT POSITION: each will be allocated 11 physical credentials.  The requesting organization can submit up to 20 names via the link provided in the confirmation letter in Step 2.  The 11 credentials are transferable within the same organization as long as the credential holder’s name is on the credential list.  Only four (4) credential holders from each organization will be allowed on or near the media stand 30 minutes prior to and during the ceremony.  The rest of the organization’s team must remain with their trucks.  Unilateral TV correspondent positions range from 4’ x 4’ to 4’ x 8’.

NATIONAL TV CORRESPONDENT POSITION: each will be allocated 11 physical credentials.  The requesting organization can submit up to 20 names via the link provided in the confirmation letter in Step 2.  The 11 credentials are transferable within the same organization as long as the credential holder’s name is on the credential list.  Only four (4) credential holders from each organization will be allowed on or near the media stand 30 minutes prior to and during the ceremony.  The rest of the organization’s team must remain with their trucks.  National-level TV correspondent positions range from 4’ x 6’ to 4’ x 8’.

NATIONAL TV ANCHOR POSITION: each will be allocated 25 physical credentials.  The requesting organization can submit up to 35 names via the link provided in the confirmation letter in Step 2.  The 25 credentials are transferable within the same organization as long as the credential holder’s name is on the credential list.  National-level TV anchor positions range from 10’ x 10’ to 15’ by 15’. 


ADDITIONAL INFORMATION

Media who are not on the credentials list will not be allowed through the security checkpoint.  Those media with credentials issues will be asked to step aside and to call the Media Operations Center for assistance.  The credentialing team and the security checkpoint will move to the next organization in line.

Most ceremony sites do not offer a media hold area.  Wi-Fi, food and water will be the responsibility of the media representative attending the ceremony, as well as appropriate gear for inclement weather.

Parking is often limited to satellite trucks and a crew car.  Media should consider carpooling, being dropped off or using a ride-share company.

Space on a media riser is limited.  In most cases, print and still media will be placed on the ground in front of or alongside of the media stand.

There is no talking or commentary from the media riser area from the moment the motorcade comes into view, throughout the ceremony and until the procession is out of view of pool cameras.

Only whisper-quiet generators will be allowed.  If the generator is not whisper-quiet, the owning organization will be asked to leave.